Shipping Clerk: Job Description, Skills & Salary

Are you looking for a role that keeps things moving? As a shipping clerk, you're the linchpin in the logistics of goods, ensuring that products are accurately prepared for shipment. You will be responsible for a smooth and efficient process. This role demands precision, attention to detail, and a knack for organization. It's a key role in supply chain management. This article will help you understand the responsibilities of a shipping clerk and how to succeed in this role.

What Does a Shipping Clerk Do?

A shipping clerk facilitates the movement of goods from a warehouse or distribution center to the customer. This person plays a vital role in the logistical operations. Their responsibilities include:

• Preparing items for shipment by packaging, labeling, and creating shipping documents.
• Coordinating with carriers and managing shipping schedules.
• Maintaining inventory records and ensuring accuracy.
• Inspecting and verifying incoming and outgoing shipments.
• Loading and unloading packages using material handling equipment.

Responsibilities in Detail

The duties of a shipping clerk can vary by company and industry, but some core responsibilities remain consistent:

• Preparing Shipments: This includes selecting appropriate packaging materials, packing items securely, labeling packages with shipping information, and creating shipping labels. You will often use software to generate these labels, ensuring accuracy and compliance with shipping regulations.
• Shipping Documentation: Shipping clerks are responsible for creating and processing shipping documents, such as bills of lading, packing slips, and customs forms (for international shipments). They must ensure all documents are accurate and compliant with regulations.
• Coordination with Carriers: Shipping clerks coordinate with shipping carriers to arrange pickups, track shipments, and resolve any issues that may arise during transit. Building strong relationships with carriers can help expedite the shipping process and resolve issues more effectively.
• Inventory Management: This involves tracking incoming and outgoing shipments, updating inventory records, and resolving any discrepancies. Accurate inventory management is essential for minimizing errors and ensuring timely deliveries.
• Warehouse Operations: This includes loading and unloading packages, operating material handling equipment (such as forklifts or pallet jacks), and organizing the shipping area to maintain efficiency and safety. Following safety protocols is critical in warehouse operations.

Skills and Qualifications of a Shipping Clerk

To be successful as a shipping clerk, one must possess a combination of technical skills, soft skills, and relevant qualifications. The exact requirements may vary depending on the employer, but some common skills and qualifications include:

• Education and Training: While a high school diploma or equivalent is typically required, some employers may prefer candidates with additional vocational training or certifications in logistics or supply chain management.
• Computer Skills: Proficiency in using computers and relevant software, such as shipping software, inventory management systems, and Microsoft Office applications (Word, Excel, Outlook), is essential for performing the job effectively.
• Communication Skills: Shipping clerks need excellent communication skills to interact with colleagues, vendors, and carriers. They must communicate clearly and professionally, both verbally and in writing.
• Attention to Detail: Accuracy is paramount in shipping operations, so shipping clerks must pay close attention to detail to ensure the correct items are shipped to the right destinations and that all paperwork is accurate.
• Organizational Skills: Shipping clerks must be highly organized to manage multiple tasks, prioritize shipments, and maintain an organized workspace. Good organizational skills help ensure efficiency and minimize errors.
• Physical Stamina: The job often involves physical tasks, such as lifting, packing, and moving boxes. Shipping clerks must be able to stand for extended periods and lift heavy items (up to 50 pounds or more, depending on the job).

Additional Skills

• Experience with Shipping Software: Experience using shipping software (such as FedEx Ship Manager, UPS WorldShip, or similar platforms) is often preferred, as it streamlines the shipping process.
• Inventory Management: The ability to use inventory management systems to track and manage inventory levels effectively can be beneficial.
• Knowledge of Shipping Regulations: Knowledge of shipping regulations, including hazardous materials regulations, is advantageous, particularly for roles involving specialized shipments.

Shipping Clerk Salary and Job Outlook

The shipping clerk role offers a variety of opportunities, but let's delve into the salary expectations and the projected job growth within this field.

Salary Expectations

The salary for a shipping clerk can vary depending on several factors, including:

• Experience: Entry-level shipping clerks typically start with a lower salary, while experienced clerks with specialized skills or certifications can command higher pay.
• Location: Salaries can vary based on geographic location and the cost of living in a specific area.
• Industry: Some industries, such as e-commerce or manufacturing, may offer higher salaries than others due to the volume of shipments or the complexity of the logistics involved.
• Company Size: Larger companies often offer more competitive salaries and benefits packages than smaller ones.

National Average

The national average salary for a shipping clerk in the United States is around $38,000 to $45,000 per year. According to the Bureau of Labor Statistics, the median annual wage for material recording, storing, and distribution workers (which includes shipping clerks) was $38,580 in May 2023.

Salary Ranges

The salary range for shipping clerks can vary, with entry-level positions often starting around $30,000 per year. Experienced clerks or those with specialized skills can earn upwards of $50,000 per year or more. The top 10% earned more than $53,000.

Job Outlook

The job outlook for shipping clerks is relatively stable, with projected growth in line with the average for all occupations. The Bureau of Labor Statistics projects a growth rate of 4% for material recording, storing, and distribution workers from 2022 to 2032. This means that the number of jobs is expected to increase by approximately 67,000 over the decade. — Alexis Von Yates: A Biography Of An Enigmatic Figure

How to Become a Shipping Clerk

Breaking into the field of shipping clerk typically requires a blend of education, skills, and experience. Here's a step-by-step guide to help you get started:

• Education: A high school diploma or equivalent is the standard entry requirement. Some employers might prefer candidates with some vocational training or relevant certifications, though this isn't always mandatory.
• Skills: Acquire the essential skills through coursework, on-the-job training, or online courses. Focus on computer proficiency, especially with shipping and inventory management software, along with strong organizational and communication skills.
• Experience: While not always required for entry-level positions, previous experience in warehouse work, logistics, or data entry can be beneficial. Consider volunteering or part-time work to gain relevant experience.
• Certifications: Although not mandatory, certifications can boost your credentials and make you more competitive. The American Society of Transportation and Logistics (ASTL) offers several certifications relevant to the field.
• Apply for Jobs: Search for shipping clerk positions on job boards, company websites, and through staffing agencies. Tailor your resume and cover letter to each job, highlighting your relevant skills and experience.

Key Steps to Consider

• Acquire Relevant Skills: Focus on building a strong foundation in computer skills, organizational abilities, and attention to detail.
• Gain Experience: Seek out part-time, volunteer, or internship opportunities in related fields.
• Network: Build connections with professionals in the logistics industry through networking events, industry associations, and online platforms like LinkedIn.
• Stay Updated: Stay informed about industry trends, software updates, and regulatory changes through training courses, industry publications, and professional development opportunities.

Shipping Clerk vs. Other Related Roles

Understanding the distinctions between a shipping clerk and other related roles can help you identify the best fit for your skills and career goals. — CRA Phone Number: Contact CRA Directly

Shipping Clerk vs. Receiving Clerk

While both roles are crucial in warehouse operations, they focus on different aspects of the supply chain. A shipping clerk handles outgoing shipments, ensuring packages are prepared and sent out correctly. A receiving clerk, on the other hand, manages incoming shipments, verifying deliveries, and processing incoming goods.

Shipping Clerk vs. Warehouse Associate

A warehouse associate performs a broader range of tasks within the warehouse, including picking and packing orders, loading and unloading trucks, and organizing inventory. A shipping clerk's responsibilities are more focused on preparing and processing outgoing shipments.

Shipping Clerk vs. Logistics Coordinator

A logistics coordinator manages the overall flow of goods, including planning and coordinating transportation, tracking shipments, and resolving any issues that arise. A shipping clerk's duties are more specific to preparing and processing shipments, while a logistics coordinator has a broader scope of responsibilities.

Frequently Asked Questions About Shipping Clerks

Here are some of the frequently asked questions about shipping clerks:

What software do shipping clerks use?

Shipping clerks use various software, including shipping software (like FedEx Ship Manager, UPS WorldShip), inventory management systems, and Microsoft Office applications.

What are the physical demands of a shipping clerk job?

Shipping clerks often need to lift packages (up to 50 pounds or more), stand for extended periods, and perform physical tasks like packing, labeling, and loading/unloading shipments.

Is being a shipping clerk a stressful job?

The stress level of a shipping clerk job can vary depending on the workplace. Meeting deadlines and handling a high volume of shipments can be demanding, but good organization and teamwork can help manage the stress. — Terrion Arnold 2024 Season Stats: A Complete Analysis

What are the career advancement opportunities for a shipping clerk?

Shipping clerks can advance to positions such as shipping supervisor, logistics coordinator, warehouse manager, or supply chain specialist. Further education, certifications, and experience can open up more opportunities.

What are the benefits of working as a shipping clerk?

Benefits can include health insurance, paid time off, and retirement plans, along with the satisfaction of contributing to the efficient movement of goods.

What are the main challenges faced by shipping clerks?

Challenges can include meeting deadlines, handling a high volume of shipments, and dealing with unexpected issues such as damaged or delayed packages. Adaptability and problem-solving skills are essential.

Conclusion

Being a shipping clerk offers a crucial role in the supply chain, providing steady job prospects and an opportunity to contribute to the efficient movement of goods. Whether you're seeking to start your career or explore new opportunities, the position of shipping clerk offers essential tasks.

If you're detail-oriented, organized, and enjoy a hands-on role, a shipping clerk position might be a great fit for you. Take the time to understand the role and decide if it is a good fit.